Processing of (personal) data by the entity in charge of the online application process

Privacy policy

The protection of your personal data during the entire application process is an important concern for us. German data protection law applies and we act as the responsible body designated in data protection law.

Please read the following information carefully. By checking the box next to your consent to the data protection declaration on your application form, you agree to the collection, processing, and use of your personal data by our company as described here.

If you do not agree to the aforementioned data protection declaration, it is unfortunately not possible for you to apply to us electronically via this career page.

Contact for questions or requests for information

If you have any questions or suggestions regarding data protection or the processing of your personal data, please contact our data protection officer (Mr. Rainer Horsmann) at: datenschutz@fertighaus.de.

Personal data and purpose limitation

The subject of data protection is personal data (Art. 4 No. 1 DSGVO). This is individual information about personal or factual circumstances, such as name, address, e-mail address or telephone number, which you provide to us as part of the application process:

Personal master data (e.g. name, address, date of birth)
Communication data (e.g. telephone, e-mail)
Curriculum vitae data (e.g. professional career, extracurricular activities, leisure activities)
Results of selection procedures (e.g. tests, interviews)
Process data (e.g. status, appointments)

Your personal data will be electronically stored and used exclusively for the purpose of processing your application.

Legal basis

The processing of your personal data is lawful pursuant to Art. 6 para. 1 lit. a. DSGVO, as you have given your consent to the processing of your personal data for one or more specific purposes before completing the application.

Consent to processing and use

You agree that during the application process employees of the human resources department, the respective department and the responsible committee (e.g. works council, disabled employees’ representative) may have access to your personal data. Your data will only be used by a limited group of users. Your personal data will not be passed on to third parties in any form by us or by persons commissioned by us, unless we are obliged to pass it on due to mandatory legal regulations (e.g. to state institutions).

Order data processing

On the basis of a separate agreement on the processing of personal data, your personal data will be processed by the company

Personio GmbH, Rundfunkplatz 4, 80335 Munich, Germany

on our behalf within the framework of commissioned data processing pursuant to Art. 28 DSGVO in accordance with the relevant legal requirements. However, this does not involve the transfer of your personal data to third parties in the sense of data protection law. We remain responsible to you under data protection law.

Retention and deletion of data

The general statutory retention and deletion periods apply. We will delete your data in accordance with the relevant legal provisions after completion of the respective recruitment process.Access to and use of your personal data by our company is then no longer possible.

Data transfer to third countries

Data is not transferred to third countries.

Right of access and rectification, right of withdrawal

You have the right to update or to request the deletion of the personal data you have provided us with at any time by notifying the recipient. You can decide for yourself what information you provide to us. Fields marked with an “*” are mandatory fields that we require for the application process. Fields not marked with an “*” can be filled in voluntarily. You are responsible for all contents of your online application, e.g. photos, and must ensure compliance with legal requirements, e.g. trademark, copyright, personal or other rights of third parties.

You have the right to data portability and the right to make a complaint to a data protection supervisory authority. You are entitled to revoke your consent to the use of personal data at any time.

Obligation to provide data

If you do not provide us with the mandatory data described in the previous chapter, it is unfortunately not possible for you to apply to us electronically via this career site.

Talent Pool

If no suitable position can be offered to you at the time of your application, it is possible that the data provided/transmitted by you throughout the application process may be collected, processed and used in the talent pool even after completion. This is done in order to contact you for professional purposes and for possible consideration in the event of a subsequent job offer. You agree to this use separately.

Security

Data protection and data security are a top priority for us. Therefore, we use various technical and organisational security measures to protect your data from accidental or intentional manipulation, loss, destruction or access by unauthorised third parties.

In the case of the collection and processing of personal data in the above-mentioned context, this information is transmitted in encrypted form in order to always guarantee the adequate security of your data. We continuously adapt these measures to technical developments in order to be able to guarantee the greatest possible security in the future.

Use of cookies

Cookies are used in the context of your online application. Through the use of these cookies, no personal data is stored or linked to your personal user data. Cookies are small text files that are sent from our web server to your PC and are usually stored there on your hard drive. They do not become part of your system and cannot cause any damage. Most browsers are set to automatically accept cookies.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.